St. Therese School of Southville(STSS) Data Privacy Policy

St. Therese School of Southville (the “School” )is bound by the Data Privacy Act of 2012 (the “Act”). This policy informs the entire STSS community of how STSS manages personal information that we collect, use, disclose and transfer, including your personal data.

The school from time to time and its sole discretion, may review, amend and update this Policy as necessary and in compliance with new laws and regulations. The school community shall be informed of any changes or modification.

Types of Personal Information Collected

The type of information the School collects and holds includes (but is not limited to) student personal information, including health and other sensitive information provided before, during and after the course of enrollment at the School.

Personal Information provided by third parties shall be treated in the same manner if it is related to the School’s legitimate educational interest, otherwise, the information shall be disposed.

Personal information refers to any information whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual. Sensitive personal information refers to personal information: About an individual’s race, ethnic origin, marital status, age, color, and religious, philosophical or political affiliations; About an individual’s health, education, genetic or sexual life of a person, or to any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings; Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or cm-rent health records, licenses or its denials, suspension or revocation, and tax returns; and Specifically established by an executive order or an act of Congress to be kept classified.

Information collected upon application for admission and registration for enrollment includes but are not limited to the following: name email address telephone number and other contact details family history previous schools attended academic performance disciplinary record medical record name of the person responsible for the student’s account name of the person to contact in case of an emergency

Methods of Information Collection

Information shall be acquired, collected or generated by the following means:

Forms filled out by parents/guardians and students Face to face meetings and interviews Emails Phone calls Photographic and video images Digital material Closed-circuit television (CCTV) cameras installed in the school premises for security purposes Online platforms such as school social media sites and school website

Usage and Storage of Information

The personal information shall be accessed and used by School personnel who have a legitimate interest for the purpose of carrying out of the School’s contractual obligations. Personal information will only be collected for purposes necessary to the functions and activities of the School.

The purposes for which the School uses personal information of students and parents include (but are not limited to):

evaluating applications for admission to the School and processing confirmation of incoming students and transfer students; recording, storing and evaluating student work, e. g. homework, seatwork, tests, research papers, essays and presentations; recording, generating and maintaining records, whether manually, electronically or other means, of class attendance and participation in curricular, co-curricular and extra-curricular activities; sharing of grades between and among faculty members, and others with legitimate official need, for academic deliberations; processing scholarship applications, grants and other forms of assistance; investigating incidents relating to student behavior and implementing disciplinary measures; maintaining directories and alumni records; compiling and generating reports for statistical and research purposes; providing health, counseling, information technology, library, sports/recreation, transportation, parking, campus mobility, safety and security services; communicating official school announcements; sharing marketing and promotional materials regarding school-related functions, events, projects and activities; soliciting student participation in research and non-commercial surveys; keeping parents informed about matters related to the student’s schooling, through correspondence, newsletters and magazines; seeking donations and marketing for the School; and satisfying the School’s legal obligations and allowing the School to discharge its duty of care. The School may disclose personal information, including sensitive information, held about a student to: another school; government departments; medical practitioners; people providing services to the School, including specialist visiting teachers, counsellors and sports coaches; recipients of School publications, such as newsletters and magazines; Parents or next of kin; School’s Foundation or external fundraising organizations; anyone you authorize the School to disclose information to; suppliers and contractors that carry out services for the School; and anyone to whom the School is required to disclose the information to by law.

The School’s staff are required to respect the confidentiality of your personal information and the privacy of individuals. The School has in place steps to protect the personal information it holds from misuse, interference and loss, unauthorized access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerized records.

Personal Information are stored and transmitted securely in a variety of paper and electronic formats, including databases that are shared between the School’s different offices. Access to student’s personal data is limited to School personnel who have a legitimate interest in them for the purpose of carrying out their contractual duties.

The school will retain personal data until the fulfillment of its purpose. In cases where a retention period is required by law, all records after such period will be duly and securely disposed of.

Handling of Data Breach

Data security incident or breach that comes to the knowledge of the School shall be recorded and reported as required by law. The School shall exercise all necessary and reasonable steps to address such breach. If there is strong suspicion that an incident affects a student’s personal information, the School shall notify the concerned student’s parent or guardian of such incident in an appropriate manner.

If you would like further information about the way the School manages the personal information it holds, or wish to report any possible data privacy breach, please contact the School’s duly designated Data Privacy Officer:

Name :

Email Address :

For further information on Data Privacy Act of 2012, you may visit this site https://privacy.gov.ph/data-privacy-act/.